The number consists of three letters followed by 10 numbers. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Enter the visa number exactly as it appears on the document. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. The issuing authority is the specific entity that issued the document(s). E-Verify and Form I-9 Since 2007. NOT VALID FOR EMPLOYMENT For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. Driver's licenses in the United States - Wikipedia For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. My new employee presented two documents to complete Form I-9, each containing a different last name. See how to turn frontline workers into leaders and face industry labor challenges. Indiana residents who have not already made application for a Real ID should do so during their next renewal. The new card is a credit card type document. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. E-Verify and Professional Employer Organizations (PEOs). To protect your privacy, please do not include any personal information in your feedback. Section 2 is a review of the documents the employee presents and must be signed. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . Making copies and keeping them can help your case in the event of an ICE inspection. The reverse contains a standard bar code, magnetic strip, and a two-dimensional . No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Issuing authority refers to any government agency or office that has the power to issue a specific official document. Document Number For Drivers License I9For candidates submitted in BRC No. A refugee may use his or her unexpired Form I-94 as a receipt for a document establishing both employment authorization and identity for 90 days. RMV REAL ID Info Center | Mass.gov For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Who is the issuing authority of a social security card? Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. Regardless of requirements, its always recommended to retain supporting documentation. Some states may place restrictive notations on their licenses. Commercial Driver's License Program | FMCSA PDF Issuing Authorities for I-9 Documents - University of Central Florida The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. No. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Intuitive software to help pay employees accurately and on time. Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. Enter the document type (name), document number and document expiration date. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. Driver's license issued by a Canadian government authority 3. An employee must fill in their: Employers must ensure that employees sign their name and date the form. Citizenship and Immigration Services website. Any inconsistency could imply discrimination. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. This information is contained all in the spaces under "List B". A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Secure .gov websites use HTTPS Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Contact NAU HR if you have questions on what type of information to enter. For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. The employer should attach a note to the employees Form I-9 explaining the discrepancy. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. Verifies that and employee is authorized to work in the United States. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. The employee is physically present at your place of business. If you are using the computer, select the issuing authority form the drop-down menu. Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Employees must be allowed to present any valid combination of documents listed on Form I-9. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. HR solutions purpose-built to help leaders create great places to work. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. Employment Eligibility Document Title. Anyone who has never held a Hawaii driver's license or instruction permit, must apply in-person and provide documentary proof of legal name, date of birth, social security number, legal presence and Hawaii principal residence address. Can We Currently Accept Expired Documents for the I-9? The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. Review our. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. These cookies make advertising and communications more relevant to you and your interests, and further help us to improve the site. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). $66.25 to purchase class "A" license. Transform open enrollment and simplify the complexity of benefits admin. Yes, they have the authority to suspend a license. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Leave Section 3 blank. A .gov website belongs to an official government organization in the United States. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Submit the new hire for verification at that time. To do otherwise could be an unfair immigration-related employment practice. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). This could be a combination of letters and numbers, but no symbols or hyphens. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. (Ex: U.S. . Social Security cards are issued by the United States Social Security Administration ("SSA"). The instructions state when an employee may use N/A or must use N/A. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. Documents You Can Use to Verify I-9 Eligibility - The Balance Small Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. Pennsylvania Driver License Issuing Authority - platinumnew Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) Who Is The Issuing Authority For Social Security Card An employer may not correct errors or omissions in Section 1. The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. An employee may have several U.S. visas in his or her passport. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . The payroll system you select is an important decision for your business. Vertical license and ID cards are currently used in 46 other states. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Please consult with the I-9 Compliance Specialist if you need assistance completing the form. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. You did not specify which acceptable document(s) the employee may present to you. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. Policies|Privacy Policy|Data Security. Who should be contacted in the event of an ICE Notice of Inspection? Payroll Form I-9 Section 2 Instructions. If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Beware: If your company has an honesty policy, it should be applied consistently. If you use E-Verify, you should also attach the Work Authorization document. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. If you are using the computer, select the issuing authority form the drop-down menu. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Employers are not required to record information from the student's Form I-20 in Section 2. How to Complete Form I-9 with Examples - Human Resources - Jira We use almost every bit of information from the form to complete the verification. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. The Department of Homeland Security allowed expired List B documents as a temporary policy during the COVID-19 pandemic. This provides a quick reference that the cardholder is a minor. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). Section 2 List. PDF ISSUING AUTHORITY FOR I-9 DOCUMENTS - Helpside Employers may choose to scan and upload the original, signed forms to retain them electronically. We use a digital fax service so that we can see the form exactly as you send it. List B Documents Issuing Authority Driver's License Learner's Permit . If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Document Number Enter the List A document or receipt document number. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. Form I-9 Alert: Policy Allowing Expired Documents Scheduled to End - SHRM Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. When is an employee required to use "N/A" in Section 1? 231, 302-323 (2005)], which in part sets . Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. Leave payroll and taxes to the experts so you can focus on your business. Stay ahead of recruiting and hiring regulations. Drive engagement and increase retention with talent development and continuous learning. Employers May Now Accept Expired List B Documents for Form I-9 - SHRM Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? Engage new hires with onboarding and control costs with timekeeping. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Errors or information missing from the I-9 form can delay the successful completion of a verification. Military dependent's ID card 7. Issuing Authorities vary, even among the same types of documents. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. The size of penalties depends on several factors including company size and number of violations. A letter from the Social Security Administration cannot be accepted. A. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. An employee may provide documentation to support his or her name change, but is not required to do so. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. DVS Home - New Driver's License and ID Card Designs - Minnesota Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Eliminate large down payments and end-of-year surprises. All rights reserved. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. PDF Completing the I-9 Form - colorado.edu Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Today's Date (mm/dd/yyyy) Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. For NAU use only. Contact us today so we can learn more about your business. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Yes No Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. You'll need to fill in the employee's name in the second section, as well as their employment status. Any missing information could result in a violation. HR teams in manufacturing need to create career paths for their employees.
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