You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. and must cover the full period for which you are requesting mitigation. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Any claims submitted after the assessment has started must be accompanied by evidence. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Police/crime report (a crime number on its own isnotacceptable). Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. This is synonymous with "mitigating," or "exceptional" circumstances. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. University Way Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream ECs are designed for emergencies. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Although we encourage you to discuss coursework with others, the final product must be your own work. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. review their decision. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Need support during your admission journey? UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; All Extenuating Circumstances claims must now be submitted on Portico. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Applying for an EC STEP 1. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. EMC Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. how to apply for extenuating circumstances ucl. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. HA SeeSection 1.5: Providing Supporting Evidence. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. These are referred to as extenuating circumstances. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. You can find a guide to submitting your claim on Portico on the UCL website. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Read the Extenuating Circumstances regulations before completing this form.2. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Short-term support for illness, bereavement or other unexpected emergencies. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream If you are not eligible for self-certification, you will be asked toprovide supporting evidence. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. there will be no penalty for submitting late). /Tx BMC Family emergency while studying abroad? You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). /Tx BMC Non-IOE students should refer to their own faculties for EC advice. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ See Section 2.9: If you miss the deadline for EC claims. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. What qualifies for extenuating circumstances? i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. 0 You should submit the EC on time and indicate that your evidence will be forthcoming. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. We live by four promises. e.g. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Back-to-back self-certified ECs are not allowed. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Please avoid sending photographs that you think illustrate your condition. /Tx BMC Note that you can only self-certify if you submit your claim before the assignment deadline. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. We provide opportunities for 300 staff and have an annual turnover of more . Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. You apply for extenuation via an online form. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Processing time will depend on the institutions policy, but its usually between one and five working days. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Your evidence will need to cover the full period for which you are requesting mitigation. HPpuVru0 All coursework should be submitted by 12.00 noon on the stated deadline. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If youre struggling with situations beyond your control, extenuating circumstances could help. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. This step-by-step guide will clarify how to do that. /Tx BMC Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. before 12.00 noon on the due date. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Compiling the relevant documents and information can help speed your application along. Self-Certified claims must be submitted before the assessment deadline/ date. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Were led by studentsand that means youre in charge. You can self-certify for ECs within certain conditions. If you can imagine it, theres probably a society for it. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You must proof-read and correct all errors. Source: Kyle Loftus/Unslash. are met, they are able to apply for further extensions using this process. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Letter or certificate froma doctor or other registered medical professional external totheUniversity. HA Figures captions and table titles. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. EMC those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. After youve applied, youll need to wait for the decision. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. EMC Where a student has a SoRA, extensions will be granted from the adjusted deadline. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Some other situations beyond your control typically arent considered viable extenuating circumstances. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. It is your responsibility to ensure that the work is submitted on time. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Well keep you active in a way that works for you. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Third-year student, Iris, recently received an emergency grant, hear what the process was like . You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Self-certified ECs: No earlier than 2 weeks before the deadline. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. Yes, as long as they fall within the same 14-day period. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream We may be able to support you better through, Submit your EC application as soon as possible. You should receive a response withinone week of submitting the request for review. Work will not be accepted by email. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. You should be informed of the mitigation decision within one week of the EC Panelmeeting. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. exams) to the next assessment period. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom Source: Shutterstock This could be: More about Advertise a vacancy on our platform today. You must submit your evidence within FOUR WEEKS of submitting your EC. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. *'"&0M" f? If you had a SoRA extension, please state the date after the SoRA extension was granted. 'Extenuating Circumstances' are events that are . You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. For your application to be approved, youll need to provide evidence of your circumstances. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. EMC kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You can only request deferrals 2 weeks in advance of the event. You can find a guide to submitting your claim on Portico on the UCL website. - Rescind clause 4.5.2 of the UCL SU Clubs and Society Regulations to allow RUMS clubs and societies to apply for re-affiliation if disaffiliated. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You should receive a response withinone week of submitting the request for review. What are extenuating circumstances for financial aid? Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). This may affect the type of mitigation that is available to you. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. However, you have the right to appeal your results via theAcademic Appeals Procedure. Sport is for everyone, and well help you find your level. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Appendices should be kept to a minimum and should not be used to get round the word limit. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Deadlines for Geography modules are available from the Moodle pages for each module. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. This would bring us to equal standing with UCL clubs and societies. Step 3: submit your application. We should, in these circumstances, be able to get back to you within 10 days. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. If the request is accepted, the student may be granted an extension. Any claims submitted after the assessment has started must be accompanied by evidence. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. ` & endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You can find further details in UCL's Self-Certification Policy. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. The Student Disability website has further information there. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. I have offers from manchester and UCL. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If you are not sure whether you should use Extenuating Circumstances. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g.